HR Administrator
THE ROLE
As our HR Administrator, you will play a key role in ensuring our HR operations run smoothly, efficiently and in line with our values. This is a hands-on, detail-focused role will be suited to someone experience in HR administration who enjoys process, structure and enabling others to succeed.
You’ll be responsible for maintaining accurate records, preparing documentation, supporting recruitment and onboarding, and being the first point of contact for HR queries. You’ll work closely with the HR team and the wider company team to deliver a great employee experiences across the lifecycle.
WHAT WE EXPECT YOU TO DO
Key responsibilities:
Employee Lifecycle Administration
• Maintain accurate HR records and ensure all employee data is up to date
• Prepare contracts, letters, and other documentation throughout the employee journey
• Track key milestones (e.g. probation, reviews, training) and send reminders as required
Recruitment and On-Boarding
• Post job adverts, schedule interviews, and coordinate candidate communication
• Prepare offer documentation and onboarding materials
• Support employee induction, ensuring all compliance documents are completed
• Assist with background checks and other pre-employment tasks
HR Systems and Compliance
• Ensure documentation and data are processed in line with GDPR and internal policy
• Maintain filing systems
• Assist with payroll changes and monthly reporting
• Support benefits enrolment, changes, and employee queries
• Help organise HR audits and maintain compliance with legislation
People Support
• Be the first point of contact for general HR queries, escalating when necessary
• Help organise employee communications, engagement events and training sessions
• Support preparation for internal meetings
• Manage the HR inbox, responding to or routing employee inquiries
Project and Operational Support
• Assist with HR projects such as system upgrades, policy reviews and audits
• Contribute to continuous improvement of administrative processes
Key Competencies:
• Attention to Detail and Process Accuracy
• Confidentiality and Discretion
• Strong Organisation and Time Management
• Clear and Friendly Communication
• Ability to Work Proactively and Independently
• Strong Working Knowledge of Microsoft Office and HRIS tools
WHAT WE ARE LOOKING FOR FROM YOU
We would like you to have the following:
• 3+ years of experience in HR administration or a similar people-focused role
• Solid understanding of HR processes and record-keeping best practices
• Experience preparing contracts, managing HR documents and coordinating recruitment
• Comfortable managing sensitive data and maintaining confidentiality
• Highly organised, personable, and committed to service excellence
• CIPD Level 3 or above (or working toward) is desirable
To support a culture within RoukenBio which is aligned to our company values and behaviours, we would like you to be:
• Self-motivated, highly organised, multi-tasker who can work independently
• Approachable to encourage employees and internal stakeholders to ask questions.
• Goal-oriented, able to deliver success for both self and the wider team within required timescales.
• A creative and adaptable thinker, even with shifting priorities.
• Able to see the big picture and translate this into meaningful decisions/actions.
• An excellent communicator who can foster relationships externally and internally at all levels within the business.
• A champion of self-learning and sharing best practices with colleagues in support of employee development.
• Solutions driven which helps to solve problems and drive continuous improvement.
• Focused, with exceptional attention to detail
WHAT YOU’LL GET FROM US
You will get the chance to learn, grow, develop, and enhance your career within a biotechnology company at the forefront of drug development strategies. In addition, the company offers the following benefits package:
• Competitive salary, from £26,000.
• Pension.
• 32 days holiday per annum (inclusive of public holidays) which increases to a maximum of 37.
• Death in Service Benefit which includes access to a 24/7 virtual GP.
• Flexible working.
• Refer a Friend Scheme.
• On-site car parking.
• Free Healthy Snacks.
• Merit Award Recognition Scheme.
• The opportunity to join several committees or focus groups (Employee Forum, Wellness, Recognition, Health & Safety or Social Committee).
• We value inclusion, learning and personal growth. We actively support professional development and are building a culture where everyone can belong and progress.
- Department
- People & Finance
- Role
- HR Administrator
- Location
- Motherwell
- Remote status
- Hybrid
About RoukenBio
RoukenBio is a science-led research partner built on a different vision of CRO, one that is deeply collaborative, personalised and driven by sustainable long-term growth. We exist to accelerate drug discovery for global innovators and we recognise that high-quality data only comes from the brilliant minds we hire. That’s why our culture is the core of everything we do; we foster a collaborative community that treats our people as our most important asset.
Because we are responsive to both complex science and our customers' needs, our day-to-day experience here is dynamic. Most people find that time passes quickly because the work is consistently varied and engaging. We don’t believe in letting talent sit idle; we offer exposure and trust to make an impact from the start, allowing you to build confidence and expertise through hands-on involvement rather than just watching from the sidelines. This is a place for those who are motivated by learning and who find energy in a busy, evolving environment.
We are honest about our model because we want you to succeed. Our work isn't always predictable; priorities shift as projects evolve, which requires practical resilience and the ability to reorganise and stay constructive as things move. This balance of being challenged while remaining fully supported is where meaningful progression happens. It works best for people who take genuine ownership of their work, enjoy the practical realities of a high-growth business and who are motivated to see their own skills and opportunities scale alongside the company. We value people who see the opportunity in that pace and who care about the integrity of the process as much as the end result.