HR Administrator
THE ROLE
As our HR Administrator, you will take ownership of the day-to-day administration that keeps our HR processes running smoothly. You will make sure employee records, documents and actions are accurate, up to date and completed within agreed timescales.
This suits an experienced HR administrator who enjoys bringing order to a busy workload, following things through.
Providing a friendly, dependable service. You will manage routine work independently within agreed processes, seek guidance when needed and raise issues early.
You will work closely with the HR Manager and wider team across recruitment, onboarding, employee changes, payroll information and employee queries. Your contribution will help colleagues receive the right information and support at the right time.
WHAT WE EXPECT YOU TO DO
Employee lifecycle administration
Maintain accurate employee records and filing structures, processing changes promptly and checking information before it is saved or issued.
Prepare contracts, letters and other employment documents using approved templates, checking details and obtaining approval where required.
Coordinate the administration of starters, employee changes and leavers, keeping track of each action through to completion.
Track probation, review and training milestones, send reminders and follow up outstanding actions with the relevant colleagues.
Recruitment and onboarding
Post vacancies, arrange interviews and keep candidates and interviewers informed throughout the process.
Prepare offer documentation and onboarding materials, obtain required information and track outstanding checks.
Coordinate pre-employment checks, including right-to-work checks, in line with agreed procedures, escalating any concerns.
Arrange induction activities with colleagues and make sure new starters receive the information they need.
HR systems, payroll and compliance
Handle employee information confidentially in line with GDPR and internal policies.
Prepare and check payroll change information, obtain required approvals and submit it within agreed deadlines.
Support monthly HR reporting, checking data and investigating discrepancies with the relevant colleagues.
Support benefits enrolment and changes, respond to routine queries and refer more complex questions appropriately.
Prepare records for HR audits and support follow-up actions, flagging missing information or concerns promptly.
Employee service and team support
Manage the HR inbox, respond clearly and helpfully to routine queries and track matters that need follow-up.
Recognise when a query needs specialist advice and refer it to the appropriate HR colleague, keeping the employee informed.
Help coordinate employee communications, engagement activities and training sessions, including practical arrangements and records.
Prepare materials for internal meetings and record actions or minutes where required.
Organisation and improvement
Maintain a clear record of deadlines and outstanding work, follow up missing information and raise risks to timely completion early.
Agree priorities with the HR Manager when demands compete, keeping colleagues informed of progress or delays.
Contribute to system updates, policy administration and other HR projects, completing agreed actions and sharing useful learning.
Identify recurring administrative problems and suggest practical improvements that make processes clearer, more accurate or easier to use.
WHAT WE ARE LOOKING FOR FROM YOU
Essential experience and skills
Experience independently managing recurring HR administration, normally gained through at least three years in an HR administration or closely related people operations role. We will consider equivalent experience where you can demonstrate the same depth of responsibility.
Practical experience preparing employment documents, maintaining employee records and coordinating recruitment, onboarding and employee changes.
A clear method for managing deadlines, checking your work and following up outstanding information without repeated reminders.
Experience using HR systems and Microsoft Office, including Excel, to maintain trackers, check data and produce routine reports.
Good understanding of confidentiality, secure record keeping and the importance of following agreed HR processes.
Clear, friendly communication and confidence working with employees and managers across the organisation.
Sound judgement about what you can resolve yourself and when to ask for guidance or escalate.
Desirable experience and qualifications
CIPD Level 3 or above, or working towards it.
Experience preparing payroll inputs, administering benefits or supporting HR reporting and audits.
Experience improving an administrative process or helping colleagues use an HR system effectively.
WHAT YOU’LL GET FROM US
You will get the chance to learn, grow, develop, and enhance your career within a biotechnology company at the forefront of drug development strategies. In addition, the company offers the following benefits package:
• Competitive salary up to £32,000
• Pension.
• 32 days holiday per annum (inclusive of public holidays) which increases to a maximum of 37.
• Death in Service Benefit which includes access to a 24/7 virtual GP.
• Flexible working.
• Refer a Friend Scheme.
• On-site car parking.
• Free Healthy Snacks.
• Merit Award Recognition Scheme.
• The opportunity to join several committees or focus groups (Employee Forum, Wellness, Recognition, Health & Safety or Social Committee).
• We value inclusion, learning and personal growth. We actively support professional development and are building a culture where everyone can belong and progress.
- Department
- People & Finance
- Role
- HR Administrator
- Location
- Motherwell
- Remote status
- Hybrid
About RoukenBio
RoukenBio is a science-led research partner built on a different vision of CRO, one that is deeply collaborative, personalised and driven by sustainable long-term growth. We exist to accelerate drug discovery for global innovators and we recognise that high-quality data only comes from the brilliant minds we hire. That’s why our culture is the core of everything we do; we foster a collaborative community that treats our people as our most important asset.
Because we are responsive to both complex science and our customers' needs, our day-to-day experience here is dynamic. Most people find that time passes quickly because the work is consistently varied and engaging. We don’t believe in letting talent sit idle; we offer exposure and trust to make an impact from the start, allowing you to build confidence and expertise through hands-on involvement rather than just watching from the sidelines. This is a place for those who are motivated by learning and who find energy in a busy, evolving environment.
We are honest about our model because we want you to succeed. Our work isn't always predictable; priorities shift as projects evolve, which requires practical resilience and the ability to reorganise and stay constructive as things move. This balance of being challenged while remaining fully supported is where meaningful progression happens. It works best for people who take genuine ownership of their work, enjoy the practical realities of a high-growth business and who are motivated to see their own skills and opportunities scale alongside the company. We value people who see the opportunity in that pace and who care about the integrity of the process as much as the end result.